What You Need to Know About Wedding Rentals

If you have already envisioned your wedding and how you will do it, then you will find great and exciting decor that will really blow your mind. Weddings these days, are not limited to designs since there are so many stylish pieces that can easily be rented. From Gatsby glam, boho chic to minimalist zen that oozes vintage charm, the choices are always endless. Now, living your dream wedding is truly smarter than buying it.

Ideas on Your Wedding Rental

Rent crowd-pleasers. Make your wedding fun by renting cotton candy makers and popcorn machines. If you are going to have an outdoor event, offer games like bocce and beanbag toss.

Where to find your rentals? To be able to find the items you need, ask your caterer, floral designer or venue site manager. You can also check RentalHQ.com since this site can provide rental shops that are near your area that will make your job easier.

What will you need? Order at least three to four dishes, glasses, stemware and flatware pieces per guest. If you are going to have a cocktail hour, rent at least three glasses per person. Also, rent at least ten extra chairs for the ceremony and ten extra chairs for the cocktail party and reception in case more people will come or if in case some chairs arrived cracked or broken.

What to Ask the Rental

1. Do you have a license and are you insured?
2. Have you ever worked with weddings for both ceremony and reception venues before?
3. Can we check on the items before renting?
4. Are these the actual rental items from the supply, or are these sample items?
5. Will there be a person we can get in contact with at the day of the event in case of problems? (Make certain to get the name and cell phone number of the person in charge in case problems arise that need immediate solutions.)
6. Are the setup and delivery fees included or do I have to pay extra for the order?
7. How much is the delivery charges for our locations?
8. How much is the deposit and when is it due? (Most companies require a non-refundable deposit that is mostly equal to one-third of the total rental package price. Once you book with them, you will have to pay the deposit.)
9. When is the final payment due?
10. Which methods of payment do you accept?
11. When will the items be delivered to the venue? (Schedule the right time to deliver all rentals so that you will not be pressured in preparing them. A proper setup will include all rentals to be in the venue several hours before the event begins.)
12. Will the delivery workers setup all the included rented items or do you offer tailgate service delivery, wherein you will just drop off all the rented items in a driveway or the venue entrance, and we will have to set everything up ourselves?
13. Will someone teach us on how to operate the rented lighting?
14. When will the delivery workers return and collect the items I will rent after the wedding?
15. What are the costs for items that are broken or lost?
16. What is your cancellation and refund policy?

Rental Essentials


Search for guest tables that are in a collection of rounds, long family-style, or a mix of tables shapes and sizes. Also, consider getting buffet tables and separate tables for gifts, guest book and family photos. Search for rustic-wooden tables or mixes of wood and glass table tops since these are the common trend. If you do not have a wedding planner to handle the task of searching your tables, bring layouts of your ceremony and reception site to the rental agency so that they can also advice you about the appropriate table for the occasion.


Chairs are important for the ceremony, cocktail party and reception. Most love to rent vintage armchairs, chiavari chairs, acrylic chairs, simple chairs that are dressed up in tie-on ruffled fabric covers these days. For the newlywed, a pair of decorative chairs will suffice.


You will need tablecloths, table runners, napkins for the cocktail party and reception, and luxe or vintage linens for the cake, gift, sweetheart and photo tables. You can also rent chair linens to add color and texture to the place. Popular linens these days are made of luxury materials, supple leathers, monochromatic earth tones, and those with color in bright jewel tones such as plum, ruby, emerald, citrine, and sapphire.

Lounge Furniture

Vintage armchairs and settees, French country armoires, clean-lined, modern sofas and chairs, and Art Deco styles are hot these days. Such furniture can be used for guest-gathering spots.


Popular styles these days, are clear-topped tents, luxurious tent liners, fabric draping in tent ceiling, quality flooring and chandelier lighting. Make sure to have a professional install this for you to ensure safety.


If you want the full effect of a great wedding place essential lightings such as vintage chandeliers, pendant lamps that are suspended from the ceiling, metal lanterns, or Moroccan-style pendant lamps. Don’t forget to ask their electrical capabilities since you may have to use a generator to power your event.